Standing Committee membership is open to all members and adherents except for the Ministry & Personnel Committee. Members of this Committee are selected in accordance with the guidelines of the Ministry & Personnel Handbook and appointed by Council. Chairs of Committees must be members of the United Church of Canada and members or adherents of the Woodroffe Congregation. They are elected by the Congregation normally for a period of three years. Ministers who are not settled in a pastoral charge are eligible for selection as committee chairs.
General duties for all committees
Each Standing Committees is responsible to the Congregation, through Council for:
Setting objectives and goals for programs and activities.
Preparing a budget to provide adequate funding for the Committee and its related groups and activities, to be given to the Administration & Finance Committee.
Submitting a yearly statistical report.
Preparing and submitting a report on its activities, progress and future plans for the Annual Program Report each year
Finding and appointing a Vice-Chair and Secretary.
Recruiting members for the Committee.
Meeting regularly to conduct business.
Preparing written records of its activities and reporting thereon regularly to Council.
Nominating one member to serve on the Council as an alternate to the Committee Chair.
Ensuring that all Committee members are conversant with the Terms of Reference of the Committee and these General Duties for all Committees.
Providing appropriate approval for the expenditure of funds and recording the approvals in the minutes of Committee meetings.
Ensuring that all plans and proposals for future action having financial obligations are referred, in advance, to the Administration & Finance Committee for information, consideration and advice.
Overseeing sub-committees which should meet regularly and report on their activities and plans. Chairs of sub-committees or their representatives attend and participate in meetings of the main committee.
Conforming to the general directions for Committees in the Manual of The United Church of Canada, insofar as these relate to its purpose.
Liaising with other Church groups and Committees as appropriate.
Every two years, in even numbered years, reviewing and revising as necessary the Committee's procedures for screening volunteers under its jurisdiction. This review is to be submitted to Council by the time established by Council.
Providing input on the effectiveness of staff for the annual evaluation by the Ministry & Personnel Committee.