In February 1970, Woodroffe United Church adopted an organizational structure based on a Council and Standing Committees. The Committees are responsible to the Congregation through Council, which is the governing body of the pastoral charge. Although the Manual of the United Church of Canada dictates the governing structures of all courts of the United Church, this document provides a clear description of how the required structures function at Woodroffe United Church.
Council is responsible for the periodic review of these Terms of Reference to ensure their continued relevance to the activities and programs at Woodroffe United Church.
June 2005: Following a review of all terms of reference during the period 2002-2005, this consolidated revision was prepared, along with a proposal to change the structure of Council.
March 2008: Minor update to reflect the change to one Congregation meeting per year, and to reflect the disbanding of Honourary Elders from active duties.
The purpose of the Administration & Finance Committee is to oversee the effective and efficient planning, management and control of administrative and financial functions for Woodroffe United Church. This includes forecasting overall financial requirements, overseeing expenditures and providing suitable financial accounting controls and reports. Administratively, this includes oversight of all standing committee budgets; advising on the salaries of church staff and payments to contractors; the maintenance and upkeep of church buildings, equipment and property; the management of improvements and alterations to existing facilities; allocation and use of space and the ongoing administration of the church.
The purpose of the Board of Trustees is to hold, in trust, use and administer under the Trusts of Model Deed of the United Church of Canada, all lands, premises and real and personal property acquired for the use of Woodroffe United Church.
Prior to the first Congregational meeting of the calendar year, a chair, alternate chair and secretary are elected by those members present. Normally, nominations for these positions are sought by the Chair of Council in advance of the meeting. The Chair and alternate chair shall be members of the United Church of Canada and members or adherents of Woodroffe United Church. The chair, alternate chair and secretary shall remain in office until the first Congregational meeting of the following year.
The purpose of the Christian Education Committee is to provide an effective Christian Education program so that the Congregation of Woodroffe United Church can grow in Christian faith, knowledge, love and understanding and provide a more effective Christian witness.
The Council is the governing body of Woodroffe United Church. Supporting Woodroffe United Church Council are the Standing Committees, the United Church Women, the Honorary Elders, the Board of Trustees and the Lay Representatives to Presbytery. The Standing Committees are responsible for Administration & Finance, Christian Education, Membership Relations, Ministry & Personnel, Mission & Service, Local Outreach, Stewardship and Worship.
To ensure that the Congregation retains direction of the programs and activities of the Church, the Chair, Vice-Chair, and Secretary of Council and the Chairs of the Committees are elected by the Congregation as these positions become vacant, normally at a regularly scheduled Congregational meeting. However, the Council is empowered to appoint members to any vacancies in the membership of Council which occur between meetings of the Congregation.
The purpose of the Long Range Planning Committee is to develop plans for the long-term program of Woodroffe United Church that will provide guidelines for achieving progress in all activities of the Church and to devise ways and means for defining, planning for and evaluating progress. This committee is not a standing committee, but may be constituted as a subcommittee of Council as seen fit.
The Committee's scope of interest includes all staff and the Congregation. The Ministry and Personnel Committee provides a confidential setting for consultation with and support and assessment of all staff on the Pastoral Charge. The Committee ensures that there is an annual evaluation of all staff, which includes the Ministry personnel covenanted with the Congregation, the Secretary, Director of Music, Custodian, and Sunday supervisor. The Committee also provides a forum for confidential consultation and dialogue on the staff and work of the Congregation and the inter relations within this community of worshippers.
The purpose of the Mission & Service Committee is to bring alive the work of the Church in the world and to encourage all members and adherents to participate actively in support of the Mission and Service (M&S) Fund.
The purpose of the Nominating Committee is to prepare nominations for elected positions of Woodroffe United Council, to be considered at the annual Congregational meeting, or at other times as required. This Committee is not a standing committee, but is established as a subcommittee of Council as necessary.
Standing Committee membership is open to all members and adherents except for the Ministry & Personnel Committee. Members of this Committee are selected in accordance with the guidelines of the Ministry & Personnel Handbook and appointed by Council. Chairs of Committees must be members of the United Church of Canada and members or adherents of the Woodroffe Congregation. They are elected by the Congregation normally for a period of three years. Ministers who are not settled in a pastoral charge are eligible for selection as committee chairs.
The purpose of the Stewardship Committee is to develop plans and initiatives to meet the financial needs of Woodroffe United Church and to determine the overall need within the Church for a volunteer ministry to meet the tasks, needs and visions of the Church.
The purpose of the Men's Club is to deepen the spiritual life of men of the Congregation, to provide them opportunities for service and fellowship and to develop their knowledge of the United Church of Canada, its nature and mission and the communities it serves.
The purpose of the Woodroffe United Church Women (UCW) is to unite all women of the Congregation for the total mission of the Church and to provide a medium through which they may express their loyalty and devotion to Jesus Christ in Christian witness, study, fellowship and service.